Spring 2019 Digital Orthophotography Acquisition

Tri-County Regional Planning Commission hereby requests proposals for a contractual commitment to a digital orthophotography acquisition project on behalf of its local government partners (Logan County, Peoria County, Tazewell County, and Woodford County).

If your firm is interested in being considered for this project, please submit eight copies of your proposal by November 2, 2018 (4:30PM). The proposal will represent the consultant’s understanding of the proposed work to be performed. The RFP must address each of the evaluation criteria carefully and thoroughly, as all the submittals will be ranked on a point system. The evaluation will be based upon a head-to-head comparison with other proposals received.

The selection will be done by ranking all of the proposals received. Each criteria will be ranked on a scale of 1 to 10. Each numerical ranking will be multiplied by a weighted value. The following is a list of the Criteria for Evaluation and the relative weighting for each.

  1. Proposed Scope of Services: (30) Provide a scope of proposed services consistent with the scope of the project provided. Include any subconsultants to be used.
  2. Proposed Project Staff: (20) Provide resumes of the staff to be involved in the project and identify the role each would play in the project. Please limit resumes to information within the last five years.
  3. Quality of Work: (15) Provide examples of similar projects to the project under consideration. Please limit information to the last five years. Provide a current contact person with knowledge of the project.
  4. Schedule: (15) Provide a detailed schedule including information about work tasks and duration of time.
  5. Fee Structure: (15) Provide an itemized estimate for each task including hours and costs. The final scope and cost will be a subject of negotiation with selected consultant.
  6. Proposal Content: (5) The proposal will be evaluated for brevity, professional accuracy and content. There is no need for elaborate special presentation brochures.

Depending upon the number of responses received from this solicitation, the top 2 to 4 firms based on the evaluation point system may be selected for an interview. The final selection will be based on any interviews and the ranking received on the Request for Proposals. TCRPC intends to enter into negotiation with the highest ranked firm. TCRPC reserves the right to reject any or all respondents.

Responses are due November 2th, 2018 at 4:30pm. The last day for questions will be October 29th; TCRPC staff will answer all questions by no later than October 31st. After evaluating the submitted responses, a short list will be developed for potential interviews.

If you have questions or need any additional information, please contact Andrew Hendon at ahendon@tricountyrpc.org or 309-673-9796 ext. 234.

Full RFP + Additional Information

TCRPC – Spring 2019 Digital Orthophotography Acquisition RFPGIS Project Areas Shapefiles